General Accounting (Payables, Receivables, Payroll)
Duties and responsibilities
- Assemble, review and verify invoices and cheque requests.
- Match invoices to purchase orders & packing slips and obtain approvals.
- Scrutinize invoices and flag any unusual invoice items or prices.
- Coordinate with accountants and code invoices to appropriate GL accounts.
- Enter invoices and prepare cheque payments, obtain signatures, and mail out the cheques.
- Obtain and verify employee expenses. Flag anomalies and process payments.
- Coordinate with vendors to investigate and reconcile invoices or payments under dispute
- Reconcile accounts payable transactions.
- Resolution of vendor inquiries in a timely and professional manner, acting as a liaison between vendor contacts and Hotels
- Filing and performing related administrative duties as assigned
- Maintain vendor files and ensure integrity and accuracy of vendor information in accounting system and periodic review of inactive vendors
- Assist with monthly, quarterly and yearly financial statement reporting for designated hotels
- Implement process improvements to accounting processes and procedures to increase efficiency and effectiveness
- Undertaking special projects and other accounting duties as needed
- Maintain confidentiality of the organization.
- Payroll Administration (Employee Tracker)
Experience
2-3 years of Accounts payable or general accounting experience
E-requester PO system experience an asset
Skills and competencies
Ability to meet deadlines
Strong communication skills
Attention to detail and accuracy
Apply in confidence to
Jeannette Kline
Director of Operations
jkline@atlanticahalifax.com
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