Human Resources Coordinator

Hotel Halifax

Downtown Halifax

SilverBirch Hotels & Resorts is one of Canada’s leading hotel management companies and manages a large portfolio of full-service, focused service and extended stay hotels across Canada. The company manages hotels operating under major franchise brands, such as Marriott and Hilton.

Our Perks (What We Offer):

• Succession planning & personal development program in place including opportunities in all HR Generalist fields.
• RRSP matching.
• Comprehensive benefits provided by Manulife.
• Discount on indoor on-site parking.
• Wellness program including EFAP and paid Wellness Days Off.
• Green committees - Opportunities to participate and volunteer in the green initiatives.

Basic Purpose:
To contribute as a member of the Human Capital team at Hotel Halifax and supporting an offsite hotel; Fairfield Inn & Suites by Marriott St. John’s, completing assigned projects and providing administrative support and exceptional service to our internal and external customers. The Human Capital Coordinator, reporting to the Human Capital Manager, will assist with the day to day management of the Human Resources department and will play a key role in nurturing the hotel’s performance driven culture with an objective to create 100% Guest & Associate Satisfaction.
Job Responsibilities and Duties:

• Maintain all administrative processes and payroll processes for new hires, leaves of absence, terminations, position changes, promotions, etc. through the entire associate life cycle within an organization.
• Ensure data integrity and management through effective data entry, report management and data analysis for various Human Resources projects.
• Provide document updates regarding associate files and ensuring records are accurately kept and maintained such as disciplines, semi-annual performance reviews, employment verifications, etc.
• Assist in the coordination of HR events such as Town Halls, Long Service Awards, Birthdays, Champions in Action, and Recognition Events.
• Maintain associate training records using a Learning Management System and organize training certification and registrations.
• Support the onboarding process and the Orientation of new associates by facilitating training sessions.
• Facilitate the monthly recruitment forecast process with department heads.
• Coordinate and assist with the recruitment process by posting job openings, pre-screening resumes and completing background checks and sign on documents as required.
• Coordinate all aspects of the co-op program with local learning institutions and complete applications for subsidies.
• Complete all documents for foreign worker programs such as AINP.
• Assist in organizing and administering the Sustainable Engagement Survey Process annually and monitor action plans throughout the year.
• Maintain communication boards and post communication on various platforms such as facebook.
• Purchase of supplies as needed.
• Complete payroll and benefit administration duties including ensuring all Benefit Enrollment forms are completed and entered in a timely fashion.
• Process invoices related to Human Resources and source new vendors as appropriate for services.
• Provide internal customers with appropriate resources and prompt follow-up to questions.
• Participate in various HR projects such as succession planning, retention, etc.
• Generate regular and customized HR report and provide HR data support per needs. Ensure survey data is compiled and available for strategic review.
• Assist in labour relations by compiling meeting minutes, ensuring reminders are sent out and various reports are completed for the union in a timely fashion.
• Participate in health and safety initiatives and projects regarding physical safety and psychological safety in the workplace.
• Comply with Employment Standards and the Collective agreement as appropriate and advise associates and department heads accordingly.
• Other related duties as assigned.

Skills, Knowledge and Abilities Required:

• Must be approachable, caring and considerate always maintaining confidentiality.
• Organized, with a high attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal skills.
• Ability to learn new systems and to work with a learning management system and a payroll system.

Working Conditions:

• Normal office working conditions.
• Must be flexible to periodically work varied shifts to meet the needs of the associates.

Experience, Training and Education:

• Education in Human Resources or business administration.
• 1 to 2 years’ experience in human resources.
• Proficiency in MS Office applications.

SILVERBIRCH HOTELS & RESORTS IS SUPPORTIVE OF WORKFORCE DIVERSITY AND ENCOURAGES APPLICATIONS FROM QUALIFIED INDIVIDUALS.
SILVERBIRCH HOTELS & RESORTS WELCOMES AND ENCOURAGES APPLICATIONS FROM PEOPLE WITH DISABILITIES. ACCOMMODATIONS ARE AVAILABLE UPON REQUEST FOR CANDIDATES TAKING PART IN ALL ASPECTS OF THE SELECTION PROCESS.
NOTICE TO POTENTIAL JOB APPLICANTS
If you are considering employment with us, please be advised that SilverBirch Hotels & Resorts

• does not require job applicants to pay a fee for a job application or opportunity; and
• does not make unsolicited offers of employment.

Job Types: Full-time, Permanent
Pay: $48,400.00-$57,000.00 per year
Benefits:

• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Store discount
• Vision care
• Wellness program

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application question(s):

• What are your top 3 favorite HR fields? (i.e., Onboarding, Recruitment, Payroll)
• What attracts you the most to become an HR in the hospitality industry?

Work Location: In person

HOW TO APPLY

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